Charter Bus Prices in Santa Clara
The Santa Clara Coach Bus Service team gets calls every day from people asking, “How much does it cost to rent a charter bus in Santa Clara?” And the answer is always: it depends! There isn’t just one charter bus rental price that fits every trip. Instead, bus rental pricing is determined by several different factors, including the time of year you’re traveling, how many passengers you have, and what type of bus you want to book. The easiest way to find out how much your bus will cost is to call our 24-hour team at 408-752-4110. We’ll break down exactly how we calculate the cost of your bus rental and give you an instant quote over the phone.
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Charter Bus Rental Cost in Santa Clara?
Charter bus rentals in Santa Clara typically cost between $1,900 and $5,500 for multi-day trips, while minibus rentals range from $1,500 to $3,000, depending on vehicle size, trip duration, mileage, and exact itinerary. Local trips are often billed by the hour (usually $195–$325 per hour with a five-hour minimum), while longer or multi-day trips are priced by the day or by total mileage ($6–$8.50 per mile). Final pricing depends on exact pickup location, number of vehicles required, availability, and any special requests such as upgraded amenities or deadhead fees for out-of-area service. Call our reservations team anytime at 408-752-4110 with your trip details and we’ll give you an exact price right over the phone!
What Factors Influence Charter Bus Pricing in Santa Clara?
Several key factors influence the final price of your charter bus rental in Santa Clara:
- Number of Passengers: Larger groups require bigger vehicles, which cost more to operate. Smaller groups can save money by booking a minibus instead of a full-size charter bus.
- Type of Bus: Full-size charter buses (up to 56 seats) are more expensive than minibuses (18–35 seats) or sprinter vans (up to 15 seats). Upgraded models with premium amenities may also cost extra.
- Trip Duration: Local trips are usually billed by the hour, while longer trips are charged by the day or by total mileage. Multi-day trips incur additional costs for driver lodging and per diem expenses.
- Distance Traveled: The total number of miles between your pickup location, destination, and any intermediate stops will affect the overall price.
- Time of Year: Demand for charter buses is higher during certain seasons, such as spring (school field trips, graduations) and fall (sports travel, corporate events). Prices may increase during peak times.
- Pickup Location: If your trip starts outside the main service area, you may be charged a “deadhead” fee to cover the cost of sending an empty bus to your location.
- Amenities Requested: Standard amenities like reclining seats and air conditioning are included, but optional upgrades such as Wi-Fi, power outlets, DVD players, or restroom facilities may add to the cost.
Sample Trip Pricing Examples
To help you budget for your next event, here are some real-world examples of recent charter bus rental quotes from Santa Clara Coach Bus Service. These sample trips include a variety of local, regional, and long-distance itineraries commonly requested by our clients. Please note that these are only estimates; your actual price may vary based on current availability, exact mileage, and any special requirements. For the most accurate and up-to-date pricing, contact our reservations team with your trip details and we’ll provide a personalized quote within minutes.
Example #1
A middle school booked a charter bus for a field trip from Santa Clara to the California Academy of Sciences in San Francisco. The itinerary included round-trip transportation plus a stop at Crissy Field for lunch. Total mileage was approximately 100 miles. The school requested a 56-passenger bus with standard amenities. The trip was completed in one day and did not require overnight accommodation. Final cost: $2,400, billed by the day.
Example #2
A tech company arranged a daily employee shuttle between a Caltrain station and its corporate campus in Santa Clara. The contract called for two 35-seat minibuses operating on a fixed schedule during morning and evening rush hours. Service ran five days a week for one month. Vehicles included Wi-Fi and USB charging ports. Because this was a recurring local route, pricing was calculated on a monthly basis rather than per trip. Final cost: $19,500 per month.
Example #3
A bride and groom hired a minibus to transport guests between a hotel block in Santa Clara and their wedding venue in downtown San Jose. The vehicle made multiple trips throughout the evening to accommodate different segments of the guest list. The couple selected a 25-passenger minibus with leather seats and Bluetooth audio. Total service time was six hours, including wait time at the venue. Final cost: $1,800, billed by the hour with a five-hour minimum.
Example #4
A college soccer team needed transportation to an away game at UC Davis. The itinerary included an overnight stay because of the game schedule. The team booked a 56-seat charter bus with extra luggage storage for equipment bags. Amenities included reclining seats and a restroom. The package covered round-trip mileage plus driver hotel expenses. Final cost: $4,600, billed by the day with additional charges for driver lodging.
Example #5
A group of friends organized a weekend wine tour departing from Santa Clara with stops at several vineyards in Napa Valley. They rented a 40-passenger mid-size bus with upgraded features such as onboard entertainment and a beverage station. The excursion lasted two days and included overnight parking at a local hotel. Pricing reflected both the distance traveled and the duration of the trip. Final cost: $5,200, billed by the day.
Example #6
An international business delegation required ground transportation from San Francisco International Airport (SFO) to multiple hotel and meeting locations in Santa Clara. The group arrived on an evening flight and filled a 50-passenger coach. The service included baggage handling assistance and express tolls across the Bay Bridge. Although the distance was moderate, after-hours rates applied due to the late arrival time. Final cost: $2,700, billed by the hour with surcharges for evening service.
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